Time management 101

If there is one thing that professionals feel they don?t have enough of is TIME, and this may be due to the lack of smart time management. Those who do find their way to make the best use of every second of their day more smartly and efficiently will swear by the benefits of managing one’s time well. This is why the praises of those adopting effective time management techniques have been sung since time immemorial. Utilizing your time in the best way possible to produce impressive result needs discipline, and with that sea of distractions, one faces daily it can often be difficult to tick off the entire list from your to-do list for the day.

The sheer amount of hard work you put into your job is as important as adopting a smart working style. A lot of this has to do with effective time management. Here is a little lowdown on what successful professionals do right to manage their time effectively.

Organize and Schedule

The first thing you need to do is to ensure that your work is well organized. Go around scheduling your work for days or even weeks in advance. This gives you ample time to prepare for them well in advance and performing your duties in the best way possible. Create separate lists for what you want to achieve on a daily, weekly, and monthly basis can make it easier for you to reach your goals at work. Make the best of the digital scheduling tools available to make these lists.

Prioritizing the Items on your To-do List

Getting to the most important tasks first and completing them is a golden rule when it comes to time management. Before you start your day, take some time out to plan out tasks to help you weigh out the importance of each of them. Several modern digital to-do list makers come with features to help you highlight your tasks according to the priority as well.

Saying No

When you start to feel like your day is swamped with duties that may be distracting you from your central duties, it is time to start saying no. Professionals are sometimes met with demands that are not really part of their functional roles, saying no to such demands can help you create time for your other important tasks. You need to take charge of your time to avoid such conflict of duties.

Keep the Distractions at Bay

There are a lot of distractions at the workplace that can keep you from fulfilling your duties on time. Small talks and social media can be the biggest culprits here. Make an effort to avoid the small talks and log out of all your social media accounts at work to keep yourself from mindlessly scrolling down your feed.

Other Tips for Managing Time Well

  • Learn to multi-task. While it comes naturally to some, putting in some practice to do
  • Opt for a time tracking software. These can help you in streamlining your work processes and also offers you insights into how productive your work was.
  • Be punctual. Being on time in whatever you do is one of the easiest things you can do to manage your time well.
  • Delegate tasks whenever you can.
  • Rest well and do not over-work. Over-working can make you dull and even affect your health which in turn affects your productivity.

Time management cannot be achieved overnight and needs a lot of discipline to be sustained. However, once you get it right, it can create an array of benefits both short term and in the long run.

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Jappreet Sethi, CEO and founder of HexGn, stands out as a strategic human resource management and entrepreneurial mentorship expert. Under his leadership, HexGn, known for its dynamic community of serial entrepreneurs and industry experts, has trained over 5000 entrepreneurs from 20+ countries, reinforcing its global impact in entrepreneurial education. Sethi’s extensive experience includes strategic government projects, developing e-commerce strategies, and authoring white papers on technology in internal security. His international workshops have spanned 15 countries, aiding participants and clients in raising investments. His tenure as head of People and Process Consulting at Jones Lang LaSalle India and his role on JLL's global Diversity board reflect his deep understanding of organizational dynamics and transformative change. A certified facilitator with an impressive track record in leadership development, Sethi’s expertise in process management is evident in his achievements as a Six Sigma Black Belt and master lean practitioner. He’s also a visiting faculty member at leading institutes, a prominent speaker, and the founder and lead editor of the acclaimed HR blog, humanresourcesblog.in. Recognized as a top HR influencer, Sethi's unique blend of strategic HR expertise, global mentorship, and organizational transformation insight makes him an invaluable asset in guiding companies through growth and innovation.


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