Technology can be a bane or a boon depending on how one uses it. In this rapid-changing world where digitalization has become the norm, technology has helped to make things faster, eco-friendly (less use of paper) and helps one stay connected. But the issue is that technology is often misused in the workplace and this may hamper the pace at work. here are few tips to manage the negative impact of technology at workplace.

Reduced productivity

With the advent of social media and easy-to-use smartphones, you can now be in touch with anyone in any corner of the world. Messaging applications on the phone allow easier communication at international levels. But the smartphone can pose to be a constant distraction. As a result, one seems to keep checking the phone for new messages or updates from friends and peers.

Social media apps like Instagram, Twitter, Facebook, etc. are more of a social addiction. It keeps one hooked on to the web and the phone. Even when employees are not distracted during working hours, they may be spending more time on these social media platforms that again take a toll on both physical and emotional health.

Resistance to technology

And while on one hand employees may be enjoying technologically advanced gadgets like smartphones, they may have some resistance towards adopting new technologies. Another aspect is that technology, especially when used to reduce labor or manpower, means downsizing. This could also result in some employees resisting or not adapting to newer technology.

Misuse of technology

Technology is often misused when provided or available easily. For example, free internet in the workplace could be used for personal use to a great extent. Though monitoring techniques are present, the easy availability or access to these websites could be a hindrance to productivity.

 Loss of privacy

Another negative impact of technology is the loss of privacy in the workplace. There was a time when heading out of the office in the evening meant that one could simply forget work. Now, thanks to technology, work follows you home too. In this reference, the reverse is also true. With easy access into the outside world — technology poses a threat to privacy. Along with having a negative impact on the productivity of individual employees, there’s also a threat to group privacy. Business secrets or agendas being leaked are one of them as well as the threat of hacking.

How to tackle this issue?

Thankfully, there are ways to balance the use of technology at work and minimizing the negative impact of technology. Here are a few tips

  • Make it a norm to keep the phones silent during working hours. Constant notifications are also a hindrance. So keeping notifications off are a good way of restricting these diversions.
  • One should also encourage learning new technologies at the workplace — taking into consideration the learning potential of individual employees. Don’t force them; rather persuade them into taking up new challenges.
  • Last but not least, encourage a culture where employees interact with each other rather than just being hooked on to social media or similar platforms

If used the right way, technology can be used to boost productivity. However, it’s important to strike a balance between using technology for work and for your benefit. Remember that productivity, collaboration, and communications are very closely related — and methodical use of the three will help in business gains.

Jappreet Sethi

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Jappreet Sethi
Jappreet Sethi, CEO and founder of HexGn, stands out as a strategic human resource management and entrepreneurial mentorship expert. Under his leadership, HexGn, known for its dynamic community of serial entrepreneurs and industry experts, has trained over 5000 entrepreneurs from 20+ countries, reinforcing its global impact in entrepreneurial education. Sethi’s extensive experience includes strategic government projects, developing e-commerce strategies, and authoring white papers on technology in internal security. His international workshops have spanned 15 countries, aiding participants and clients in raising investments. His tenure as head of People and Process Consulting at Jones Lang LaSalle India and his role on JLL's global Diversity board reflect his deep understanding of organizational dynamics and transformative change. A certified facilitator with an impressive track record in leadership development, Sethi’s expertise in process management is evident in his achievements as a Six Sigma Black Belt and master lean practitioner. He’s also a visiting faculty member at leading institutes, a prominent speaker, and the founder and lead editor of the acclaimed HR blog, Recognized as a top HR influencer, Sethi's unique blend of strategic HR expertise, global mentorship, and organizational transformation insight makes him an invaluable asset in guiding companies through growth and innovation.


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